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Afterschool Services

Enriching the lives of children and teens across Georgia through out-of-school programs

 

 

The Afterschool Care Program is located within the Georgia Division of Family and Children Services (DFCS), Collaborative Services Section, Community Programs Unit. In an effort to continue to support DFCS’ broader goal of being a resource to families by promoting self-sufficiency and independence, the Afterschool Care Program provides federal funding to non-profit organizations and public agencies who serve youth and families during the out-of-school time. 

The mission of the Afterschool Care Program is to provide resources to youth-serving organizations within the state of Georgia who serve families within low-to-moderate income communities and the foster care system. The vision of the Afterschool Care Program is to ensure every child and youth has access to high quality youth development programming within their community.  Academic attainment and an enhanced well-being through positive youth development services are key factors in ensuring youth successfully transition into young adulthood, particularly youth of economically disadvantaged communities. By providing funding through a Statement of Need (SoN) solicitation process, DFCS partners with community-based organizations and public agencies throughout the state of Georgia who provide services to youth and their families.

The goals of the DFCS Afterschool Care Program are to:

  • Strengthen youth-serving organizations and institutions by providing funding that increases their capacity to design, implement, and sustain quality youth development programs and services;
                                                                                                          
  • Provide opportunities for youth to establish positive relationships with their peers and caring adults during traditional non-school day hours; and
     
  • Provide technical assistance to organizations and agencies as they implement services and activities that support their youth’s overall well-being as they prepare for and transition into young adulthood.

***Afterschool Care Program Funding Opportunity Notice ***

The DFCS Afterschool Care Program would like to announce the release of the Afterschool Care Program Statement of Need (SoN) for Federal Fiscal Year (FFY) 2016. This Statement of Need has been issued by the Georgia Division of Family and Children Services Afterschool Care Program to seek proposals from non-profit organizations and public agencies that provide quality out-of-school time programs and services to youth between the ages of 5 and 17. Out-of-school time programs funded through this SoN must serve youth and families within low-to-moderate income communities and the foster care system within the state of Georgia based on the eligibility guidelines outlined. The Georgia Department of Human Services, Division of Family and Children Services and Afterschool Care Program reserve the right to make any updates or omissions to this SoN while it is posted and reserve the right the cancel this SoN at any time. Additionally, the DFCS Afterschool Care Program reserves the right to reject any or all proposals upon review and evaluation.

NOTICE FOR CURRENT CONTRACTORS: All current Federal Fiscal Year (FFY) 2015 contractors of the DFCS Afterschool Care Program MUST respond to this SoN based on the guidelines herein if seeking consideration for funding for FFY 2016. A prior award or current contract with DHS/DFCS is not a guarantee or commitment for continued or future funding.

Statement of Need Release Date
Monday, March 9, 2015

Application and Proposal Submission Date
Friday, May 1, 2015 – 3:00 PM, EST

FFY 2016 Statement of Need and Forms

FFY 2016 Statement of Need for Positive Youth Development Programs (PDF) UPDATED - 3.23.15
Form A (Microsoft Word)
Form B (Microsoft Excel)
Form C (Microsoft Excel)
Form D (Microsoft Word)
Form E (Microsoft Word)
Form F (Microsoft Word)
Appendix A (Microsoft Word)
Financial Capacity Worksheet (Microsoft Excel)
Financial Proposal and Budget – Form 1 (Microsoft Excel)
Financial Proposal and Budget – Form 2 (Microsoft Excel)


FFY 2016 Statement of Need Mandatory Information Session
All organizations and agencies who would like to submit an application for funding consideration for FFY 2016 MUST ensure a representative from their organization/agency attends the mandatory SoN Information Session that will be held on Tuesday, March 24, 2015 at the Hilton Atlanta Marietta Hotel and Conference Center - 500 Powder Springs Street, Marietta, GA 30064. There will be three opportunities to attend the mandatory information session – 10:00 AM, 3:00 PM or 6:00 PM. An agency does not have to attend each Information Session. An agency’s attendance is only required during one session. There is no pre-registration required to attend the Information Session.

Please Note: Information Session doors will close 5 minutes after the indicated start time of each session. You must remain in the session room throughout the entire duration of the Information Session in order to receive your Confirmation of Attendance for Proposal Submission. There will be no exceptions to this requirement. Additionally, all travel and lodging expenses incurred for attendance to the Information Session is not the responsibility of the Georgia Division of Family and Children Services or DFCS Afterschool Care Program and will not be reimbursed. All attendees are responsible for their travel and lodging expenses. 

FFY 2016 Statement of Need Technical Assistance Q & A
Technical assistance in the form of Questions and Answers (Q&A) will be available from March 23, 2015 – April 3, 2015. Questions must be submitted to afterschool@dhs.ga.gov. An updated copy of questions and answers will be uploaded periodically until Friday, April 3, 2015. After April 3, 2015, only the questions that were submitted during the technical assistance timeline from March 23, 2015 – April 3, 2015and their corresponding answers will be posted and available. See the link below for the Q & A.

<Technical Assistance Q & As>

FFY 2016 Statement of Need Document and Form Updates
While posted, there may be updates made to the FFY 2016 SoN document and forms above. Information regarding updates will be provided below.

Section I, Page 8

Currently Reads:

Technical Assistance
Technical assistance in the form of Questions and Answers (Q&A) will be available from Monday, March 23, 2015 – Friday, April 3, 2015. Questions must be submitted to afterschool@dhs.ga.gov in the following format:

1. Section Letter, Page Number
Question

2. Section Letter, Page Number
Question

Questions submitted to other email addresses that are not afterschool@dhs.ga.gov will not be considered for a response. An updated copy of questions and answers will be uploaded periodically until Friday, April 3, 2015 on the DFCS Afterschool Care Program webpage on the DFCS website at http://dfcs.dhs.georgia.gov/ (CLICK ON Services tab at the top of the page, CLICK ON Afterschool Services).

Amended to Read:

Technical Assistance

Technical assistance in the form of Questions and Answers (Q&A) will be available from Monday, March 23, 2015 – Friday, April 3, 2015. Questions must be submitted to afterschool@dhs.ga.gov in the following format:

1. Section Letter, Page Number
Question

2. Section Letter, Page Number
Question

Questions submitted to other email addresses that are not afterschool@dhs.ga.gov will not be considered for a response. An updated copy of questions and answers will be uploaded periodically until Friday, April 3, 2015 on the DFCS Afterschool Care Program webpage on the DFCS website at http://dfcs.dhs.georgia.gov/ (CLICK ON Services tab at the top of the page, CLICK ON Afterschool Services).

 

Section II, Page 10

Currently Reads:

Contractor will provide health and physical activity programming a minimum of three (3) days per service week, for a minimum of 30 minutes a day as outlined in the FFY 2016 Statement of Need Proposal.

Contractor will provide enrichment and well-being programming a minimum of two (2) days per service week, for a minimum of 30 minutes a day as outlined in the FFY 2016 Statement of Need Proposal.  Contractors will follow the service day and time guidelines provided in the FFY 2016 Statement of Need Proposal.

 

Amended to Read:

Contractor will provide health programming a minimum of one (1) day per service week, for a minimum of 30 minutes a day as outlined in the FFY 2016 Statement of Need Proposal.

Contractor will provide well-being programming a minimum of one (1) day per service week, for a minimum of 30 minutes a day as outlined in the FFY 2016 Statement of Need Proposal.  Contractors will follow the service day and time guidelines provided in the FFY 2016 Statement of Need Proposal.

 

Section III, Page 14

Currently Reads:

A. Financial Information

The proposing agency will provide financial information that will allow proposal evaluators and the Department to ascertain the financial stability and capacity of the agency to serve youth and families. The financial information that will be accepted is listed below. The proposing agency should review each of the three (3) financial document requests listed below and submit them according to the instructions provided.

Amended to Read:

A. Financial Information

The proposing agency will provide financial information that will allow proposal evaluators and the Department to ascertain the financial stability and capacity of the agency to serve youth and families. The financial information that will be accepted is listed below. The proposing agency should review each of the two (2) financial document requests listed below and submit them according to the instructions provided.

Section IV, Page 20

Currently Reads:

Each funded agency must promote and support the social and emotional needs of youth and will be committed to diversity, tolerance and inclusion. Funded agencies will also provide opportunities for youth to be physically active and learn and practice healthy habits. The agency may select one or more of the Health program options AND one or more of the Well-being program options that are listed below. Form D and/or Form E must also be completed and submitted within the proposal packet according to the instructions provided.

 

Amended to Read:

Each funded agency must promote and support the social and emotional needs of youth and will be committed to diversity, tolerance and inclusion. Funded agencies will also provide opportunities for youth to be physically active and learn and practice healthy habits. The agency may select one or more of the Health program options AND one or more of the Well-being program options that are listed below. Form D and Form E must also be completed and submitted within the proposal packet according to the instructions provided.

To access the FFY 2016 Statement of Need and Forms,
ensure you have Microsoft Word 2007 or later.
If you experience any problems downloading forms,
please submit a technical assistance request to afterschool@dhs.ga.gov
or call 404-657-4651.